Loosing emails?

[Forumadmin]

I recently did some trials to check the registration process and was dismayed to find that although I received the confirmation of the request to join, I did not receive the acceptance and activation confirmation. I found the latter email in my SPAM folder. Whether this was Google being too diligent or some other reason I do not know. Google said the message contained words that might be SPAM. I suppose I will have to rewrite the note.

Hello test2,

Your account on "JowettTalk" has now been activated, you may login using
the username you received in a previous e-mail.

Your password has been securely stored in our database and cannot be
retrieved. In the event that it is forgotten, you will be able to reset it
from the site login page using the email address associated with your
account.
You can change your password using the User Control Panel once you have
logged on. Please send a request to the webmaster using the jowett.org
requests form if this does not work for you.
Note that if you change your email address you should update your profile
in the User Control Panel. Please remember to do this otherwise messages
will not reach you.

You may also like to review your profile in the User Control Panel and add
any detail you think would be of interest (such as the cars you own). These
may be used by other members for communicating with you via the forum's
secure email and by the administrator. Note that you see parts of the forum
when you log on that are not visible to the public. You can also post or
reply to topics and can pick up Private Messages that others may have sent
you. So please logon regularly. Most browsers will remember you password;
but you should record your logon details somewhere secure anyway.

Please take some time to have a look at some of our recent topics on
http://jowett.net/forum which you may find interesting to get involved in.

Please do not hesitate to start your own topic, even if it is just to
introduce yourself to the rest of the community. This is normally the first
ice-breaker.

You can also maintain your password and email address from the User Control
Panel, Profile, Edit Account Settings.

If you are a member of an affiliated club you can also register on
JowettGallery by following the link in the left panel of jowett.org.

In the unlikely event that you are no longer interested in the activities
of JowettTalk please send a request via jowett.org to the webmaster and we
can delete your account.

The previous message referred to got into my Inbox .

Welcome to JowettTalk forums

Please keep this e-mail for your records. Your account information is as
follows:

----------------------------
Username: test2

Board URL: http://jowett.net/forum
----------------------------

Your account is currently inactive and will need to be approved by an
administrator before you can log in. Another email will be sent when this
has occurred.

Your password has been securely stored in our database and cannot be
retrieved. In the event that it is forgotten, you will be able to reset it
using the email address associated with your account.

Thank you for registering.

[Keith Clements]

I have recently appended a request for club officers to blind copy the webmaster (me) on their initial response to a request through jowett.org. This was because I suspected the system was not working as it should do.

This helps me when you blind copy the initial replies as this comforts me to know the system is working. Sometimes SPAM filters capture the messages from Jowett.org, or for various reasons the mail relays do not work between jowett.org and an officer's mailbox server.



This is similar to snail-mail postal systems which can have similar problems, at least with this method of confirmation we are assured that no communications are lost.



A few years ago I set up mailboxes for all club officers but they were open to abuse by SPAMMERS as the mailbox names (e.g. javelinregistrar@jowett.org )were distributed in your replies and captured by hackers or simply guessed by SPAM programs. So this method was dropped quickly.
The mailboxes now give reponses similar to this

This email will not be forwarded to prevent unsolicited communication. Please use the requests form on jowett.org to send a message to the officer concerned. If then you do not get a reply from this volunteer, please use the requests form on jowett.org to alert the webmaster.

You can always send a fax or call the Spares department. See details on jowett.org.

The mailboxes did have the advantage of keeping all jowett.org mails together for the officers so that they could review easily.


I can filter the my mailbox which receives all jowett.org requests and thus double check that all communication have been answered. I can send specific officers the communications that should have reached them over the past year for them to check.

I am looking into a better method for managing the Internet communications of the club.

[Keith Andrews]

Have u checked mail server ips and urls against black listed data bases?
And if so and are listed , contacted the admin of these data bases (not the mail servers (eg aol, gmail, yahoo, msn etc) to have removed.
Removing can be a mission with some data bases, which encorages admins to monitor mail server logs far more closely.
Hotmail, Aol mail servers in particular are far tighter than the ave security settings with a very high level of issues with mail servers off blogs forums etc.
Another big issue with blog/ forum mail servers is the choice of wording to bypass word filters on mail servers, when not blacklisted....this comes to another issue... where bad wording has created a history with a particulr mail server like gmail/ aol/ msn/yahoo, even thu not listed on blacklist data based these use, it is listed on a "grey" list within the server.
Getting this changed one has to skip thru a 100 hoops before , and if , the ip/ url is removed.

Again intial setup of mail servers, and forum securities is esentual to aviod these deep pit falls...
I know this fro 10yrs of handsa on experiance at top level admin of servers on both sides of the coin.